Notice Writing Format: Notice writing is an important topic in English writing skills for CBSE, ICSE and state board students. In this comprehensive guide, we’ve explored the notice writing format, tips, topics, and examples for students of all classes (class 5 to class 12). This article will definitely answer your query on how to write a notice. So, read on to learn more!
Table of Contents
What is a Notice?
A notice is an effective means of communication that provides information about something that is happening or is about to happen.
What is the Purpose of a Notice?
A notice is a way to convey a message briefly and directly. It is issued to give some information or to make some important announcement.
Where Notice is Displayed?
A notice is usually meant to be pinned on boards in schools or colleges. When an announcement is meant for public interest it is issued in the form of a notice in the newspapers.
Notice Writing Format
The format of a notice is very simple. A good notice must have the following features:
- The name of the organization/Issuing authority (capital letters).
- The word ‘NOTICE’ (capital letters).
- The date of the notice.
- The topic of the notice.
- The body of the notice (in simple & attractive language).
- The Name and designation of issuing authority.
Important Tips
1. A well-written notice must contain these 5 facts:
(i) Name of the event.
(ii) Date and time of the event.
(iii) Venue of the event.
(iv) Target audience, invitees, etc.
(v) Whom to contact or apply.
2. The sentences should be short and to the point.
3. The prescribed word limit for a notice is 40–50 words.
4. It is usually written in the passive voice.
5. The notice should be written within a box.
Notice Writing Topics/Examples
Let’s learn the notice writing format through some examples.
Example 1: Notice Writing on Blood Donation Camp
Q. Suppose You are the cultural secretary of your school. Now, write a notice urging the students to participate in the Blood Donation Camp organized by the school. You should also mention the date, time and venue of the program.
GARDEN HIGH SCHOOL
NOTICE
3rd July, 20XX
Blood Donation Camp
This is to notify that our school is going to organize a Blood Donation Camp on 15th July in the school premises at 11 a.m. The camp will be held under the supervision of specialist doctors and nurses. The local M.L.A. will be present as the chief guest of the program. Blood donation is a selfless act that can save countless lives. Students willing to take part in the program are requested to enrol their names to the undersigned by 10th July.
XYZ
(Cultural Secretary)
Example 2: Notice Writing on Debate Competition
Q. Your school has decided to organize an inter-class debate competition. As a cultural secretary, write a notice informing the students about the competition. Mention the date, time, place and motion of the debate.
BIRLA HIGH SCHOOL
NOTICE
Date: July 15, 20XX
Inter-class Debate Competition
Students are hereby informed that an inter-class debate competition will be held in our school hall on 30th July at 11 a.m. The motion for the debate is ‘Global Warming: a threat’. The students of classes X, XI and XII can participate here. Students willing to participate in the debate are requested to submit their names to the undersigned on or before 25th July.
Signature
XYZ
(Cultural Secretary)
Also Read: Notice Writing for Class 6 | Format, Topics, Examples
Example 3: Notice Writing format for Lost and Found
Q. A wristwatch was found left behind in the school premises. As a Cultural Secretary of the Students Union, write a notice informing the students of the incident and asking the owner to collect it from you.
DON BOSCO SCHOOL
NOTICE
May 16, 20XX
A Black Watch Found
This is to notify that a wristwatch has been found today in the school premises. It’s a black coloured Titan watch with a leather strap. The owner of the watch is requested to collect it as soon as possible from the undersigned by giving the necessary evidence.
XYZ
(Secretary, Students Union)
Example 4: Notice Writing on Annual Function
Q. Your school is going to organize its annual function day on 15th June 20XX. As the cultural secretary draft a notice for your school notice board inviting the students to participate in the function.
VIVEKANANDA MISSION SCHOOL
NOTICE
3rd June, 20XX
Annual Function Day
All the students of the school are hereby informed that our school is going to organize its annual function day on 15th June. The function will be held in the school premises from 9 a.m to 2 p.m. There will be an arrangement of cultural activities like dances, dramas, songs, poems, quizzes etc. Students who are interested to take part in the function are requested to give their names to the class teacher before 10th April.
For further details, contact the undersigned.
ABC
(Secretary, Cultural Committee)
Example 5: Notice Writing on Educational/Study Tour
Q. Imagine you are the school captain. Your school has planned an educational tour to Science City, Kolkata. Write a notice inviting all the students of class XI and XII to participate in the tour (within 50 words).
THE HERITAGE SCHOOL
NOTICE
January 7, 20XX
Educational Tour
This is to inform all the students of class XI and XII that our school is organizing an educational tour to Science City, Kolkata on 22nd January. Interested students are requested to enlist their names and deposit an amount of RS. 1000 to the undersigned by 15th January. The written permission of the guardian is mandatory for this tour.
For further details, contact the undersigned.
XYZ
(School Captain)
Also Read: Notice Writing for Class 7 | Format, Topics, Examples
Example 6: Notice Writing on Cultural Program
Q. Suppose you are the school captain. Your school is going to hold a cultural program very soon. Write a notice inviting the students to take part in the program.
LORETO DAY SCHOOL
NOTICE
November 4, 20XX
Cultural Program
All the students are hereby informed that our school is organizing a cultural program on the occasion of Children’s Day. There will be various programs like singing, dancing, drama, painting, Quizzes etc. The details of the program are given below:
Date: 14th November
Time: 11 a.m.
Venue: School Auditorium
Therefore, interested students are requested to give their names to the undersigned before 10th November.
ABC
(School Captain)
Example 7: Notice Writing on Sports Day
Q. Suppose you are the sports secretary of your school, write a notice for the school notice board inviting students to give their names for various sports events to be held at the school playground on the occasion of Annual Sports Day.
ST. JAMES SCHOOL
NOTICE
February 3, 20XX
Annual Sports Day
This is to inform all the students that our school is going to organize its Annual Sports Day on 15th February. This will take place at the school playground at 10 a.m. The district collector will be present as the chief guest of the event. There will be different games like sack race, marble spoon race, High Jump, Long Jump, volleyball etc.
Interested students can give their names to their respective class teachers for participation in the event. For more details please contact the undersigned.
XYZ
(Sports Secretary)
Example 8: Notice writing on Music Competition
Q. Your school is hosting an inter-school music competition. Write a notice informing the students about the event and inviting them to participate in the competition.
SOUTH POINT HIGH SCHOOL
NOTICE
31st May, 20XX
Inter-School Music Competition
Students are hereby informed that an inter-school music competition will be held on 10th June in the school auditorium at 11 a.m. Students of classes VI to XII can participate here. The categories for the competition are Rabindra Sangeet, Hindustani Classical, and Patriotic Songs. There is no registration fee for participating in the program. Students who are desirous to participate in the competition should register their names to their respective class teachers latest by 7th June.
For further inquiries, you may contact the undersigned.
ABC
(Secretary, Cultural Committee)
Example 9: Notice Writing on Quiz Competition
Q. Imagine you are the secretary of the cultural committee of your school. Invite students by a general notice, to participate in an inter-class quiz competition. mention the details of the program.
CALCUTTA INTERNATIONAL SCHOOL
NOTICE
July 10, 20XX
Inter-Class Quiz Competition
This is to inform students from class VIII to class XII that our school is planning to organize a quiz competition. The event will take place on 23rd July at the school auditorium from 10 a.m. to 4 p.m. The topics of the quiz competition will be general knowledge, Science, History and many more. The first three winners will be given prizes and gift hampers. Kindly enrol your name by July 18 to your respective class teachers.
For more information contact the undersigned.
XYZ
(Cultural Secretary)
Example 10: Notice Writing on Teachers’ Day
Q. Imagine you are the secretary of your school club. Your school is planning to hold a grand event on the occasion of Teachers’ Day. Write a notice calling students to participate in the event.
BLOSSOM SCHOOL
NOTICE
21st August, 20XX
Teacher’s Day Celebration
All the students of Blossom School are hereby notified that our school is going to organize an event on the occasion of Teachers’ Day. There will be some cultural activities like dancing, singing, role play etc. All of you are requested to make this event a grand success with your participation. The details of the event are as follows:
Date: 5th September
Time: 10: 00 am to 3:00 pm.
Venue: School Auditorium
Those who want to perform in cultural activities may submit their names to the undersigned by 1st September.
ABC
(Secretary, School Club)
Read More: Notice Writing on Lost and Found – Format, Examples
